Cover Sheet Template to Secure Information inside Your Fax Document
There are lots of format types of cover sheet templates that are available on the internet. Most of them are available in Microsoft Word, but nowadays it is possible to find them on Google Docs, PDF, or even Excel formats too. The majority of the templates are specifically designed to become easily editable. You could simply download and customize it according to your needs. It is also easy to find blank fax cover and custom the sheet to suit the business purpose of your office or workplace.
The Use of Fax and it is Cover Sheet
The fax machine achieved its peak popularity decades ago before the technology it offers was replaced by the computer. However, the numbers of people still make use of it nowadays. Facsimile remains useful in various economic sectors such as financial services and the health care system, especially in countries like the USA, Germany, and Japan. Part of its longevity owes up to the older generation’s reluctance to accept electronic signature in the e-mail due to its legal and social obscurity.
The cover sheet template is the form that meant to keep the substance of the fax confidential. The value of privacy in the corporate world is very crucial, due to the private and important information that the fax carries. To prevent valuable data leaking, the cover sheet is used to keep the information secured and refrain from unnecessary troubles.
Types of Fax Cover Sheet
When you used a tool to send information, whether it is a post-service, e-mail, or facsimile, there is always a risk regarding security. If you use a fax, you could use the cover sheet template to keep the information being unauthorized during the transmission by unwanted third parties. However, you need to use the right type of cover sheet according to the fax substance. Here are three types of cover sheet:
- Statement Cover Sheet
This is the type of cover sheet used by the bank. Typically, the bank would use this cover sheet to send their clients a transactional statement.
- Editable Paramount Cover Sheet
This cover sheet is commonly used by reputable organizations to be attached to document with highly sensitive secrecy and privacy.
- Confidential Medical Cover Sheet
This type of cover sheet is usually utilized by the hospital or healthcare professionals to send the medical history or report to their patients. As you may have known, there is a strict law related to the protection of someone’s medical record.
Tips to Use Fax Cover Sheet
To save you time, instead of browsing for a generic cover sheet, you can search for a specific fax cover template that is suitable for your document. If you need to include a lot of information on the sheet, then using the blank template is probably the best option.
There are two tips when it comes to using the cover sheet template. First, find the template that has the exact size of A4. Less size of it may reveal some parts of your document. Second, to reassure its confidentiality and security, opt for a bold design that emphasized that the fax should only be received by the correct person.